Cyc Wall Usage Terms and Conditions

Effective Date: July 20, 2025

Please read these Terms and Conditions carefully before using the cyc wall facility. By accessing or using the cyc wall, you agree to be bound by these terms. If you do not agree with any part of these terms, you may not use the cyc wall.

1. Acceptance of Terms

By booking, accessing, or using the cyc wall, you acknowledge that you have read, understood, and agree to comply with these Terms and Conditions, as well as any posted rules or instructions at the facility. These terms constitute a legally binding agreement between you and Evergreen Creative Company.

2. Definition of Cyc Wall

A "cyc wall" (cyclorama wall) refers to a curved backdrop used in photography, videography, and other creative productions to create a seamless background, eliminating corners and edges.

3. Booking and Usage

  • Booking: All usage of the cyc wall must be pre-booked and confirmed by Evergreen Creative Company.

  • Time Limits: Users must adhere strictly to their booked time slots, including setup and teardown. If client goes overtime, the client is chared and extra full hour. If that hour is not available due to studio availability, the client must vacate the property.

  • Access: Access to the cyc wall area is permitted only during the booked period and for authorized personnel.

  • Supervision: Minors must be accompanied and supervised by a responsible adult at all times.

4. User Responsibilities

  • Care of Equipment: Users are responsible for the careful handling of the cyc wall and any associated equipment provided.

  • Footwear: Only clean, non-marking footwear is permitted on the cyc wall. Street shoes with dirt, debris, or dark soles are strictly prohibited. Shoe covers may be required.

  • Protection: If props, equipment, or heavy items are to be placed on the cyc wall, appropriate protection (e.g., clean blankets, mats, or caster cups) must be used to prevent damage.

  • Preparation: Users are encouraged to sweep or vacuum the cyc wall surface before use if necessary, to ensure optimal cleanliness for their shoot.

  • Waste Disposal: All trash and waste generated during use must be properly disposed of in designated receptacles.

5. Prohibited Uses

The following activities are strictly prohibited on or near the cyc wall:

  • Marking/Painting: Applying any paint, tape (unless approved low-tack painter's tape), adhesives, or marking agents directly to the cyc wall surface without prior written consent.

  • Liquid Spills: Spilling any liquids, food, beverages, or other substances that may stain or damage the surface.

  • Sharp Objects: Using or bringing sharp objects, tools, or equipment that could scratch, puncture, or dent the cyc wall.

  • Excessive Weight: Placing excessive weight or heavy machinery on the cyc wall that could compromise its structural integrity.

  • Open Flames/Smoke: Use of open flames, smoke machines (without prior approval and proper ventilation), or any pyrotechnics.

  • Animals: Animals are generally not permitted on the cyc wall unless specifically approved in advance and with appropriate protective measures.

  • Illegal Activities: Any illegal or unauthorized activities.

6. Damage and Liability

  • Damage Assessment: Users will be held responsible for any damage to the cyc wall or surrounding facility caused by their negligence, misuse, or violation of these terms.

  • Repair/Replacement Costs: Users agree to pay for all costs associated with repairing or replacing damaged sections of the cyc wall, including labor, materials, and any necessary re-painting or resurfacing.

  • Cleaning Fee:

    • Light scuffs: $25

    • Small dents, scrapes or like damage: $50

    • Repainting requirement: $100

    • Anything beyond listed above will be a custom quote.

  • Personal Injury/Property Loss: Evergreen Creative Company is not responsible for any personal injury, property damage, or loss incurred by users or their guests while using the facility. Users assume all risks associated with their use of the cyc wall.

  • Insurance: Users are required to have their own liability insurance to cover any potential damages or injuries. Proof of insurance must be presented prior to booking date.

7. Safety Guidelines

  • Awareness: Be aware of your surroundings and any equipment in the area.

  • Cables: Ensure all cables and wires are properly taped down or secured to prevent tripping hazards.

  • Lighting: Exercise caution when adjusting or moving lighting equipment.

  • Emergency Exits: Familiarize yourself with emergency exits.

8. Cleaning and Maintenance

  • Return Condition: The cyc wall and surrounding area must be returned in the same clean and orderly condition as it was found.

  • Excessive Cleaning: If excessive cleaning is required after your use due to non-compliance with these terms, a cleaning fee of $250 will be charged. If damages exceed this cleaning fee, an invoice will be sent with the charges needed.

9. Termination of Use

Evergreen Creative Company reserves the right to terminate a user's access to the cyc wall immediately, without refund, if these Terms and Conditions are violated or if the user's conduct is deemed unsafe or disruptive.

10. Disclaimer

The cyc wall is provided "as is" without warranties of any kind, either express or implied. Evergreen Creative Company does not guarantee that the cyc wall will meet your specific requirements or that its use will be uninterrupted or error-free.

11. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of Alabama USA without regard to its conflict of law principles.

By proceeding with your booking and use of the cyc wall, you confirm your acceptance of these Terms and Conditions.

For any questions or clarifications, please contact hello@evergreencreative.co.